Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 14th April 2015 at 7.00pm.
Mr. J. Rippin Vice Chairman
Mrs. J Clements
Mrs. B. Smith
Mr. P. Willis
Mr. J Hunt
Mr. D. Bevan Clerk
1. THE PLANNING PROCESS
Mr. Shaw gave a very informative presentation explaining the planning application process and, in particular, the areas that most concern Parish Councils when considering an application. It was satisfying to hear that Standlake’s responses were considered as being in line with what was expected by the planning officers. On the matter of the Noble Foods routing agreements, Mr. Shaw said that this was still ongoing and had not been satisfactorily concluded but OCC were taking the lead as this was now a Highways matter; Mr. Mathew thanked Mr. Shaw for his support in this matter.
After answering several questions, Mr. Shaw was thanked by Mr. Naylor for his presentation and this was endorsed by the whole meeting.
2. APOLOGIES – there were no Apologies.
3. PUBLIC ITEMS - there were no Public Items.
4. COUNTY and DISTRICT COUNCILLOR’S REPORTS –
Mrs. Fenton had nothing to report.
Mr. Mathew said that the Core Minerals Strategy had been passed by one vote at OCC. In Mr, Mathew’s opinion this document is so flawed that the inspector is bound to reject it when it is considered in July. In the meantime, Mr. Mathew will continue to fight for a more equitable distribution of gravel extraction in the county.
Mr. Mathew reported on an Age Concern UK scheme which he was promoting in his division. Briefly, it entailed vulnerable elderly people keeping a record of their medical and other details in a special container in their refrigerator: emergency service personnel will be made aware of this scheme which may well save lives in an emergency. Mr. Mathew will email the clerk with the details to forward to councillors.
5. DECLARATIONS OF INTEREST – there were no declarations of interest.
15/00925/HHD : Construction of single storey glazed canopy and works to existing and proposed openings: 3 Church Farm Close Standlake Witney. No objection.
Minutes of the Meeting held on 10th March 2015, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.
8. MATTERS ARISING
Playground/Recreation Ground & Maintenance – The work agreed with Mr. Pascoe has now been carried out but it was noted that the basketball hoop net needed replacing and the goalposts repainting. The amount of littering on the ground is disturbing and the provision of litter bins was discussed. The problem with the emptying of bins has been identified in the past and is the main reason litter bins were removed from the playground some years ago. The clerk suggested that Mr. Pascoe be approached to carry out a weekly litter pick on the recreation ground and playground and, at the same time, the clerk will ascertain from WODC about the positioning of a litter bin they would empty (as at the bins by the church and post office). Mr. Naylor said that more No Dogs signs were needed and it was agreed that the clerk will order three of these.
Roads, Newbridge – A series of emails between Mr. Mathew and various OCC departments have been passed to the council. From these it is clear that a detailed examination, and costing, of three methods of monitoring the 18.5 tonne limit has been carried out and the result is very disappointing. In brief, the cost of replacing the cameras with either one of two new CCTV systems is deemed to be too expensive given the County’s budgetary problems; the final option (the least effective) of increased visits by Trading Standards depends upon staffing levels which are unlikely to be met. Mr. Mathew admits the situation is depressing but, presently, he cannot see any clear way forward.
Village Communications – OCC Highways are now satisfied that the proposed positioning of the new noticeboard is satisfactory. The clerk has the web design program and will proceed with designing the new site once he has mastered the program..
Local Plan – WODC have forwarded a copy of the Draft Local Plan 2031; Mrs. Smith has examined it and Mr. Owens will also look at it.
Council Meeting Venue – the school secretary has passed the following information to the clerk. The school is undergoing the transition to an Academy status and certain protocols need to be decided before decisions about use by outside organisations can be made. She also warned that the broadband connection and the wifi in the premises were slow and unreliable but this was also the subject of internal discussions. It was agreed that now that the option had been examined no further action would be taken in the short term and this matter is now closed.
WWI Commemoration Poppies – The clerk reported that the 18 poppies have arrived and are now stored in St Giles Church awaiting assembly (volunteers required). The clerk has had discussions with the churchwardens as to the display of all 19 poppies.
The suggestions are as follows: each year, during the period of WW1 commemorations, up to 2018 the poppies be displayed in the ‘Remembrance Window’ in the church from the anniversary of the outbreak of the war on 4th August until Armistice Day on 11th November. In the years when Standlake hosts the Remembrance Service they will be ‘planted’ at the War Memorial in the churchyard on the day of the service, after which they will be placed back in storage until the next year. Post 2018 it is suggested they be displayed annually in the Church during the 2 week period of the Poppy Appeal and, again, be ‘planted out’ for the Remembrance Service when Standlake is host. The councillors welcomed these suggestions and, in the absence of any alternatives, agreed that this plan be adopted.
Busses, Bus Stops – Nothing further to report at this meeting.
Flooding, Sewers, Winter, etc. – Nothing further to report at this meeting.
Traffic/Speeding – Nothing further to report at this meeting.
Highway Maintenance – Nothing further to report at this meeting.
Footpaths – Nothing further to report at this meeting.
Noble Foods - Noncompliance with routing agreement – See Mr. Shaw’s comments above. This matter is now closed.
9. WRITTEN CORRESPONDENCE – WODC Draft Local Plan 2031; CPRE magazine; Came & Co. Insurance Newsletter.
The following accounts were approved for payment::
OALC – subscription 2015/16 251.94
ORCC – subscription 2015/16 65.00
M J Giddins – playground bark chips 543.84
D C Bevan (Amazon) – Serif web site program 79.25
Absolute Solutions – p’ground repairs, hedge cutting; mowing 1639.63
11. 70TH ANNIVERSARY VE DAY COMMEMORATION – Mr. Hunt
Mr. Hunt said he had made preliminary plans for the commemoration including having provisional agreement from the Cricket Club to hold any event there. His idea was to centre the event around the lighting of a beacon to coincide with the National celebration and the provision of some food. However, because of his recent absence on holiday further planning had not been undertaken and he accepted that time was now running short.
12. ANY OTHER BUSINESS
.The next meeting will be on 12th May 2015 and, there being no further business, the meeting closed at 9.15 pm.
...................................................................................... Chairman .................................................................... Date