STANDLAKE PARISH COUNCIL

Minutes of a Meeting of Standlake Parish Council, held in the Standlake Youth Club, on 13th January 2009 at 7.45pm.

Present:

          Mr. E. F. Tolputt                            Chairman

          Mr. C Naylor                                  Vice Chairman

          Mrs. J. Bayliss

          Mrs. J. Perry

          Mr. J. Rippin

          Mr. R. Reddy

          Mr. D. C. Bevan                              Clerk

Mr. C. Mathew, Mrs. H Fenton

1.          APOLOGIES were received from Mrs. B. Smith and Mr. A. Lowe

2.          PUBLIC ITEMS – there were no members of the public present

3.          MINUTES

Minutes of the meeting held on 9th December 2008, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.

4.          MATTERS ARISING

Graveyard Extension – Mr. Tolputt has received from the contractor a detailed invoice for the extra work required to make the car park entrance up to the standards required by OCC. This amount is £1311 + VAT and it was agreed that this should be paid. Concerns have been raised about the standing water on the southwest corner of the new graveyard and that the level in this area is not consistent; the contractor has stated that he will return to deal with this in the spring. It was decided that the £3000 already withheld from the final invoice should remain until the work is finally completed.

Mr. Tolputt has received a quotation for planting a hedge around the graveyard boundary and suggested that the Horns Way scrub hedge boundary be completely removed and replanted to make a substantial hedge. In addition, he suggested that the boundary of the car park along the road be replanted as it is in a very poor condition. The clerk noted that the graveyard extension/car park fund would have an estimated balance of £3500 after final payment to the contractors. It was agreed that estimates should be obtained for the work to include grass seeding of the graveyard.

The clerk and Mr. Tolputt will be meeting the St. Giles’ PCC on 21st January to discuss the future management of the graveyard extension and car park. After discussion it was decided that the graveyard be handed over to the PCC and the clerk will look into the legal aspects of transfer of title; this will not happen until the final contractor work has been completed. The car park is on land which is leased to the Parish Council and therefore must remain the responsibility of the PC. Mrs. Perry stressed that the car park should be open to all at all times, that no form of lock should be put on the gate and asked for assurance that this would be the case. Mr. Tolputt refused to be bound by this and Mr. Naylor suggested that the gate be left unlocked unless problems, such as fly tipping, arose. This was agreed, with Mrs. Perry dissenting.

Flooding & Emergency Planning– Northmoor Parish Council are holding a meeting with the Environment Agency on 15th January; Mr. Tolputt will attend. The clerk reported that Mrs. B. Smith had emailed OCC regarding the blockage of drains on the un kerbed side of the High Street at the junction with the Abingdon Road and has received a reference number. Any action will be monitored.

The clerk said that he was still awaiting detailed answers from Mr. G. Hunt (OCC) regarding the results of the survey of the High Street drainage system. Mr. Mathew volunteered to take this up with Mr. Hunt.  The clerk thanked Mr. Mathew and will forward to him the details of email correspondence with Mr. Hunt.

Mrs. Fenton advised that Mr. Oddy (WODC) does not have a standard proforma for council use in stting up an Emergency Plan but will forward an example of an existing plan

A415, Newbridge – Mr. Mathew said that he understood from the OCC Cabinet Member for Transport that the installation of a camera to monitor violations of the 18 tonne limit on Newbridge was imminent – probably in February. The clerk will email Mr. Hudspeth and Mr. Howell welcoming this event.

Traffic/Speeding – Nothing further to report at this meeting.

Highway Maintenance – Nothing further to report at this meeting..

Footpaths – Nothing further to report at this meeting.

Playground/Recreation Ground & Maintenance – As Mr. Naylor is unsure when he will have the equipment to clean the graffiti from the multi play wall it was decided to proceed with the quotation presented by Mrs. Perry at the 14 October 2008 meeting (for removing the graffiti -  £165 + VAT and a similar sum to repaint with anti graffiti paint). Mr. Reddy and Mr. Rippin suggested that other areas in the village that suffer from this blight should also be considered for cleaning. This was agreed and Mr. Rippin will compile a list of locations for Mrs. Perry who will obtain a further quote.

The Goose – Mr. Tolputt will speak to Mr. Lowe regarding the relocation of the Goose.

Neighbourhood Policing –  The next NAG meeting is on 21st January in Eynsham but Mr. Rippin is unable to attend. 

5.          CORRESPONDENCE - See attached correspondence record.

6.          PLANNING - See attached planning record.

The OCC application for extension to the Museum Resource Centre at Cotswold Dene was considered and the council had no objection. The clerk will advise OCC of this as requested.

7.          ACCOUNTS click here for balances

The following accounts were approved for payment:

Foster Interior Designs - Village Hall curtains                   1,603.10

Chairman's expenses - 2008/9                                            232.75

GLR contracts - additional works and materials                1,508.13

The clerk noted that the payment of the Foster Interior Designs account cleared the Village Hall balance with the exception of the sum of 5 pence; he intended to absorb that amount into the general accounts. The Village Hall improvements accounts will now be removed from the monthly balances report.

8.          MEMBER’S REPORTS

Mrs. Perry asked the council to consider the provision of a bus shelter at the Woodlands stop and suggested that one option  would be to see if Woodlands might sell a small piece of land to accommodate a shelter. Mr. Reddy felt this was unlikely but would raise the matter with the management committee. There followed considerable discussion and Mr. Tolputt will speak with OCC regarding the provision of shelters before further consideration.

9.          ANY OTHER BUSINESS

Mr. Naylor suggested that the council meet at an earlier time of 7.00pm . There was general agreement that this would be more convenient and it was decided to commence a trial period of three months in February. The clerk asked that the date of the February meeting be put back to Tuesday 17th February as he would be away on the second Tuesday; this was agreed unanimously. There being no further business, the meeting closed at 9.15pm

 

 

 

 

.......................................................................................Chairman   .......................................................................... Date

CORRESPONDENCE  01/09

FROM

TOPIC

RAF Brize Norton

Xmas card

RoSPA

Playground inspection report Nov 08

WODC

Xmas card

Oxon Carers Forum

Thanks for grant

St Giles’ Church

Thanks for churchyard upkeep payment

ORCC

Review magazine

Oxon NHS

News magazine

WODC

Music diary

WODC

Sustainable Community Strategy

Communities & Local Government

Consultation on local authority publicity

St Giles’ Church

Thanks for car park & invitation to PCC meeting 21st January

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PLANNING 01/09

PLANNING No

DETAILS

08/1686/P/LB

Refusal of permission – internal & external alterations 98 Abingdon Rd

08/1699/P/FP

Grant of permission – change of use to office 1&2 annexe apartments Yew Tree Farm

OCC

Works at Museum Resource Centre Cotswold Dene (reply required)

OCC

Grant of permission – extension of waste recycling Cotswold Dene