Minutes of the Annual General Meeting of Standlake Parish Council, held in the Standlake Youth Club, on 19th May 2011 at 7.00pm.
Present:
Mr. D. Bevan Clerk
1. APOLOGIES were received from Cllr. Mr. C. Mathew (OCC).
2. PUBLIC ITEMS
Mrs. Fenton confirmed that the housing at Stanton Harcourt was for rental only with local people (both Stanton Harcourt and Standlake) taking priority.
Mr. Good reported that the new refuse and recycling scheme was considered a great success with recycling rate up from over 30% to over 60%. He advised that net covers for recycling boxes were available from the Witney shop.
He also said that the proposed Localism Bill, though no details have been released, would have an impact on small councils and this needed to be scrutinised when released.
ELECTION OF OFFICERS
Mr. Naylor stood down as chairman and Mr. Reddy asked for nominations for chairman.
Mr. Rippin proposed Mr. Naylor as chairman; seconded by Mrs. Perry, passed unanimously.
Mr. Naylor re-convened the meeting as chairman and asked for nominations for vice chairman.
Mrs. Smith proposed Mr. Reddy as vice chairman; seconded by Mrs. Bayliss, passed unanimously.
Mr. Naylor proposed Mr. D. Bevan (Clerk) as Responsible Financial Officer to the council; seconded by Mrs. Bayliss, passed unanimously.
Mr. Rippin agreed to continue as the council trustee on the Poors Allotments Charity, passed unanimously and the council also approved Mr. R. Perry and Mr. K. Holmes as trustees.
Mrs Perry agreed to continue as the council representative on the Village Hall committee.
Mr. Naylor and Mr. Reddy signed their acceptance of office as Chairman and Vice Chairman respectively.
3. MINUTES
Minutes of the meeting held on 12th April 2011, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.
4. MATTERS ARISING
Flooding & Emergency Planning Nothing further to report at this meeting.
Gravel Nothing further to report at this meeting.
A415, Newbridge Nothing further to report at this meeting.
Traffic/Speeding Nothing further to report at this meeting.
Highway Maintenance Some work has been done on The Downs but many potholes remain..
Footpaths Mrs. Clements has received complaints that Horns Way is now becoming overgrown as the growing season progresses and has been asked if cutting back can be carried out. The clerk explained that this was the responsibility of OCC and not the parish. Mrs. Perry objected that the path was a country lane and should not be heavily cut back. No decision was taken, but this will be reviewed again in the autumn when cutting, if deemed necessary and OCC being willing to do so, could be carried out.
Playground/Recreation Ground & Maintenance The clerk has been contacted by WODC Environmental Services regarding the ditch at the western end of the recreation ground. WODC are carrying out maintenance work on the drainage system at the rear of Meadowview Nursing Home and require the PC, as riparian owners of the ditch, to clear the ditch. The council accepted that this was its responsibility and the clerk will obtain quotes for the work.
Mr. Clements has arranged for the damaged gate spring to be repaired and asked why there were no litter bins on the playground. Mrs. Perry explained that bins were provided at one time, but they were so misused that they were removed and a notice asking users to remove their litter was put up.
The insurance for the playground was examined. The public liability is satisfactory at £5,000,000 but rationalisation the insured equipment was required as it was clear that some items no longer existed and others were being counted twice. It was decided to add the teenage shelter and ascertain if insurance was available for graffiti type damage only to the climbing boulder; the items added in the past year will also be added.
The clerk queried the status of the swings at Windrush Way as no record of ownership was available and the land belonged to Cottsway Housing Association. After some discussion, Mrs. Smith agreed to contact WODC for any information they may have, as at the time of erection (possibly late 1980s) the land would have belonged to the then WODC Housing Department.
5. CORRESPONDENCE - See attached correspondence record.
6. PLANNING - See attached planning record
7. APPROVAL OF 2010/2011 ACCOUNTS
The clerk presented the 2010/11 Annual Return. He explained that the Fixed Asset section for the previous FY had been rebased to reflect audit guidance on the valuation of assets. This resulted in the figures now representing the original value of the assets; the current years figure included the items purchased for the playground during the year. Sections 1 and 2 were approved unanimously and signed by the chairman.
The clerk further explained that the council had been selected this year to provide supplementary information. In the main, this consisted of producing evidence of action taken and the cash book for the year. However it also requires the council to produce evidence of holding a fidelity bond. As discussed in the past, the council is satisfied that the statutory requirement for this cover (£2000) is contained in the insurance policy and the clerk has produced that section as evidence. The clerk warned the council that it was possible that this would result in an observation by the auditors: this was accepted by the council.
8. ACCOUNTS
The following accounts were approved for payment:
Absolute
Solutions - grass cutting 810.00
C.
J. Smith - playground repairs 40.00
OALC
- good councillor guides postage 3.90
WODC
- electoral expenses 2010 78.31
B.
Craig - photo exhibition grant 50.00
9. MEMBERS REPORT
Mrs. Perry noted that the notice boards at the Post Office and Heyford Close needed refurbishment inside and out. She agreed to obtain a quote for the work.
10. ANY OTHER BUSINESS
The clerk reminded the meeting that the nest meeting was on Tuesday 14th June followed by the Annual Parish Meeting in the Village Hall on Tuesday 21st June at 7.00pm. There being no further business the meeting closed at 9.10pm
.......................................................................................Chairman .......................................................................... Date
ORRESPONDENCE 05/11
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FROM |
TOPIC |
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St John Ambulance |
Request for donation |
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Neighbourhood Equipment |
Park bench supplier |
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OFPA |
The Playing Field newsletter |
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WODC |
Consultation on response to severe winter weather |
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Forest Update |
Wychwood Project newsletter |
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Clerks & Councils Direct magazine |
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PLANNING 05/11
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PLANNING No |
DETAILS |
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AB/11/0035/P/OP |
Notification of appeal land to rear of 159 Abingdon Road |
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11/0353/P/FP |
Grant of permission single storey extn and conservatory 17 Manor Crescent |
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11/0839/P/FP |
Grant of permission extensions etc. Perany, The Downs |
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11/0501/P/FP |
Grant of permission installation of heat source pump 26 Heyford Close |
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11/0396/P/LB |
Grant of permission alterations Gaunt House |
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11/0326/P/FP |
Grant of permission - installation of heat source pump 7 The Green |
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11/0322/P/FP |
Grant of permission - installation of heat source pump 14 Heyford Close |
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11/0282/P/FP |
Grant of permission extensions etc. 83 Abingdon Road |
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