Minutes of the Annual General Meeting of Standlake Parish Council, held in the Standlake Youth Club, on 19th May 2009 at 7.00pm.
Present:
Mr. D. Bevan Clerk
1. APOLOGIES – were received from Mrs. J. Bayliss and Mrs. H. Fenton
2. ELECTION OF OFFICERS
Mr. Tolputt stood down as chairman and Mr. Naylor asked for nominations for chairman.
Mr. Reddy proposed Mr. Tolputt as chairman; seconded by Mr. Lowe, passed unanimously.
Mr. Tolputt re-convened the meeting as chairman and asked for nominations for vice chairman.
Mrs. Perry proposed Mr. Naylor as vice chairman; seconded by Mr. Tolputt, passed unanimously.
Mr. Naylor proposed Mr. D. Bevan (Clerk) as Responsible Financial Officer to the council; seconded by Mr. Rippin, passed unanimously.
Mr. Rippin agreed to continue as the council trustee on the Poor’s Allotments Charity.
Mrs. Perry agreed to be the council representative on the Village Hall committee.
Mr. Tolputt and Mr. Naylor signed their acceptance of office as Chairman and Vice Chairman respectively.
3. PUBLIC ITEMS –no members of the public were present.
4. MINUTES
Minutes of the meeting held on 14th April 2009, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.
5. MATTERS ARISING
Graveyard Extension – grass seeding is now completed and this completes the construction of the graveyard and carpark. The clerk will contact the Rector again regarding arrangements for the consecration and handover of the graveyard.
Flooding & Emergency Planning – Mr. Tolputt handed Mr. Lowe copies of the OCC Community Emergency Planning template and Guide. Mr. Lowe confirmed that he would examine these to extract information relevant to Standlake and produce a plan.
Mr. Rippin asked what progress there was with the drainage in the High Street. Mr. Mathew said that he had just received information that ‘re sleeving’ of the High Street drains from the Post Office to the Abingdon Road was due to start in the next three weeks.
Mrs. Smith reported that Northmoor PC had ‘walked’ local river courses and ditches with the Environment Agency. Problems had been found on the north course of the Windrush at Cuthill Farm, which could have had an impact on flooding in Standlake, and the EA intend to carry out work there. The clerk will ask Northmoor clerk for more details.
A415, Newbridge – OCC Trading Standards have reported further prosecutions and they are receiving many reports from Standlake. Due to the clerk’s absence on holiday, he and Mr. Naylor have not yet compiled the letter to Greene King regarding the placement of a camera. Before doing this, it was agreed that the clerk will contact OCC bridge team and obtain a full update of the situation.
Traffic/Speeding – It is encouraging to see that enforcement continues on a regular basis.
Highway Maintenance – Nothing further to report at this meeting.
Footpaths – Nothing further to report at this meeting..
Playground/Recreation Ground & Maintenance – The goal posts have now been moved and the construction of the BMX track can go ahead.
Neighbourhood Policing – It has been noticed that the PCSOs have been patrolling the Village Hall area. This was to be welcomed, but Mrs. Perry pointed out that acts of minor vandalism were still occurring.
Bus Shelter at Woodlands – Nothing further to report at this meeting..
6. CORRESPONDENCE - See attached correspondence record.
7. PLANNING - See attached planning record.
8. ACCOUNTS - click here for balances
The clerk reminded members that the 2008/9 Annual Return and Accounts he presented at the April meeting had been distributed for members inspection and he asked for approval of the accounts. Mr. Tolputt proposed that the 2008/9 accounts be adopted, Mr. Naylor seconded, and this was passed unanimously.
The following accounts were approved for payment:
Allianz - 2009/10 insurance 1,058.40
Stuart Ranson - seeding burial ground 418.75
M&G Pascoe - grass cutting, rec gnd maintenance 410.00
A J Mitchell - bus shelter cleaning 10.00
9. PROPOSAL BY MRS A SHAW – VILLAGE LITTER PICK & VILLAGE WELCOME PACK
Mrs. Shaw has approached the clerk asking for the council’s opinion and support for a litter ‘tidy up’ organised by the WI, and the production of a welcome pack for new residents which would be produced by St. Giles church. This was welcomed by the council and Mr. Tolputt said he had spoken with Mrs. Shaw and offered the services of his church youth group in tidying up the village when they are camped nearby in July. Mrs. Smith also confirmed that she had been in contact and informed Mrs. Shaw that equipment would be available from WODC. The clerk said he had agreed to provide necessary support for the inclusion of the Village Information sheet in the welcome pack.
10. MEMBER’S REPORTS
The clerk asked that the council purchase a copy of the new edition of Arnold Baker ‘Local Council Administration’ at a cost of £67. This was agreed.
FOSS have requested permission to use the recreation ground for the school fete. This was agreed, with the following conditions: no charge was made for entry to the ground; cars may be driven onto the ground, provided it is hard and dry, for setting up; stalls may be erected on the basketball court; the goal posts may be temporarily removed and then replaced; no reserving or marking out of the tarmaced car park outside the hall. The clerk will relay this to the chair of FOSS.
Mr. Lowe reported that the head teacher had asked who is responsible for repairing the goose. Mrs. Collieu was the last contact regarding the goose and Mr. Lowe will contact her.
11.
ANY OTHER BUSINESS
The June meeting will be held at 7.00pm on the 9th
June at the Youth Club.
The clerk reminded the meeting that the Annual Parish
Meeting will be held on 16th June at 7.00pm and that the venue will
be the Village Hall to allow for a number of residents to attend. It was
decided that, in addition to the PCSOs the clerk will invite a representative
from RAF Brize Norton to attend the APM. To get maximum publicity for the APM
it was decided that a full maildrop advertising the event should be carried
out; the clerk will prepare and have printed a leaflet for members to collect
at the 9th June meeting.
There being no further business, the meeting closed at 9.00pm
.......................................................................................Chairman .......................................................................... Date
CORRESPONDENCE 05/09
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FROM |
TOPIC |
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OCC |
Home to school newsletter |
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TVP |
TVP Open Day 8 Aug 2009 |
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OCC Highways |
Northern Area restructuring |
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OFPA |
Playing Field newsletter |
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Equality & Human Rights Commission |
Public Sector Equality Duties |
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Clerks & Councils Direct magazine |
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PLANNING 05/09
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PLANNING No |
DETAILS |
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09/0302/P/FP |
Grant of permission – erection of rear conservatory – 31 High Street |
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09/0930/P/FP |
Grant of permission – extension etc – Gerala, The Downs |
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09/0246/P/FP |
Grant of permission – erection of rear conservatory – 23 Manor Crescent |
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09/0496/P/LB |
Erection of fencing and pergola (retrospective) – Gaunt House |
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09/0549/P/LB |
Removal of interior wall – Gaunt House |
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09/0552/P/LB |
Removal of rear dormer window – Gaunt House |
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