Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 23rd November 2010 at 7.00pm.
Present:
Mr. D. Bevan Clerk
1. APOLOGIES - apologies were received from Mrs. J. Perry, Mr. C. Mathew
2. PUBLIC ITEMS – there were no members of the public present
3. MINUTES
Minutes of the meeting held on 12th October 2010, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.
4. MATTERS ARISING
Flooding & Emergency Planning – Mrs. Smith reported that she gad spoken to OCC workmen who informed her that the finalisation of the High Street drains improvements would take place in the New Year.
A415, Newbridge – Nothing further to report at this meeting.
Traffic/Speeding – Nothing further to report at this meeting.
Highway Maintenance – The Church End edge of The Green is, once again, suffering from large vehicles (such as heating oil delivery vehicles) having to drive over the grass while negotiating the entrance to Chapel Lane. The clerk reminded the meeting that OCC had been approached in the past with a view to ‘cutting off’ that corner and making it part of the highway, butthis was refused. It was agreed that now maintenance appears to be under ‘new management’ a new attempt should be made to have this done.
Footpaths –Nothing further to report at this meeting.
Playground/Recreation Ground & Maintenance – Mr. Ayres has kindly asked that any balance from the installation of the playcar equipment be placed in the recreation ground fund: the clerk will transfer the balance of £494.49. The playcar has now been installed and Mrs. Perry is arranging for memorial plaques to be placed on the new benches. The ‘Safagrass’ surface has been laid and repairs made to the ‘Monkey Bars’ equipment.
Neighbourhood Policing – Nothing further to report at this meeting.
Bus Services – Mrs. Smith has surveyed councillor’s opinions on the proposals for changes to Concessionary Fares and the council’s response is that the new arrangements are the best that can be expected in the current financial climate. New timetables have been received to take effect from 13th December; they reflect the changes in operator (from Stagecoach to RH Transport) on the Oxford route and the introduction of new service, No 19, which will provide a twice daily service from Brighthampton to Witney and return. OCC have notified the clerk that they will be replacing Stagecoach bus stop poles with new poles and have asked if the timetable in the bus shelter at Heyford Close should be moved onto anew adjacent pole; this was welcomed and the clerk will inform OCC.
5. CORRESPONDENCE - See attached correspondence record.
A request for funding of £3000 has been received from The Windy Way Play Association (WWPA) in respect of their proposed new play area; see Budget item below.
6. PLANNING - See attached planning record
7. ACCOUNTS
As is usual at this time of year the council has received requests for donations from a number of organisations. The clerk informed the meeting that £130 remained in the 2010/11 budget for this purpose and it was decided to donate the sum of £50 to the Oxford Association for the Blind and £40 each to West Oxon Citizen’s Advice Bureau and Volunteer Link Up. These amounts will be paid at the December meeting.
The following accounts were approved for payment:
Paid on 31/10 Playsafe - safagrass & repairs 1,660.28
Accounts paid this meeting:
St Giles PCC - graveyard upkeep 650.00
Wicksteed leisure - Ayres play equipment 1,290.21
Absolute Solutions - mowing 270.00
8. BUDGET 2011/12
The meeting decided that the primary concern in the present financial climate was to keep any increase as low as possible. The preliminary budget put forward at the November meeting was examined again and, of those items considered then, it was decided that a replacement for the bench at the Post Office should be deferred to a later year.
In the light of the upgrades and maintenance carried out in the Playground in this current year, it was decided that the main budget for maintenance be set at £1400. However, the balance of the car park construction budget(£600) plus the kind donation by Mr. Ayres (£500) be added to that to cover the anticipated replacement of bark surface.
The request by St. Giles PCC for an increase (from the current £650 to £1000) in the council’s contribution to the upkeep of the churchyard was discussed at length and it was decided that the full request could not be met, but the sum should be increased to £800.
The request for £3000 by WWPA was considered. It was decided to offer the association the facility for drawing this amount if required to obtain other funding, such as WODC, OCC, WREN etc., which frequently requires Parish Council guarantees of funding. This will not be included as a budget item but, if called upon in 2011/12, will be taken from reserves.
The provisional Precept for 2011/12 was set at £18250 (an increase of £750 over the current year) and will be confirmed at the December meeting. The budget figures, subject to final approval at the December meeting) are attached to these minutes.
9. MEMBER’S REPORTS
There were no member’s reports.
10. ANY OTHER BUSINESS
The clerk reminded members that the next meeting, on 14th
December, would be to set the Precept and deal with essential business only. There
being no further business, the meeting closed at 9.00 pm.
.......................................................................................Chairman .......................................................................... Date
CORRESPONDENCE 11/10
|
FROM |
TOPIC |
|
Boundary Commission |
Electoral review of Oxfordshire |
|
ORCC |
Review |
|
Wychwood Project |
Request for funds |
|
NHS Oxon |
Cessation of Health News Magazine |
|
OCC |
Bus Services – new timetables |
|
OCC |
Consultation on concessionary fares scheme |
|
WODC |
New recycling posters |
|
OFPA |
The Playing Field magazine |
|
Windy Way Play Assn |
Request for grant |
|
|
Clerks & Councils Direct magazine |
|
|
|
PLANNING 11/10
|
PLANNING No |
DETAILS |
|
10/1217/P/FP |
Grant of permission – Extensions and swimming pool – 1 Church Close |
|
10/1323/P/FP |
Grant of permission – Two storey extension – Magdalen Farmhouse, Abingdon Rd |
|
10/1324/P/LB |
Grant of permission – Listed planning as 1323 |
|
10/1358/P/FP |
Grant of permission – Erection of security fence – Pizza Express, Lakeside Indst Est |
|
10/1460/P/FP |
Erection of detatched dwelling – Land adj Lancot Lane. Brighthampton |
|
10/1611/P/AC |
Erection of two non illuminated signs – Mulberry Bush School (retrospective) |
|
|
|
|
STANDLAKE
PARISH COUNCIL - BUDGET 2011 - 2012 |
|||
|
|
Budget
2010/11 |
Carried Fwd |
Budget
2011/12 |
|
GENERAL
ADMIN |
|
|
|
|
Audit Fees |
250.00 |
|
200.00 |
|
Clerk
Expenses |
400.00 |
|
400.00 |
|
Clerk
Salary |
5,513.00 |
|
5,513.00 |
|
Insurance |
1,200.00 |
|
1,300.00 |
|
OALC\ORCC\OFPA
Subs |
300.00 |
|
250.00 |
|
Member's
Expenses(Chairman) |
200.00 |
|
220.00 |
|
Repairs/
Maintenance |
100.00 |
|
|
|
Y Club/V
Hall hire |
180.00 |
|
180.00 |
|
Election
Expenses |
0.00 |
|
|
|
Communications
- leaflets etc |
150.00 |
|
150.00 |
|
Website
Hosting\Domaine renewal |
50.00 |
|
|
|
Total |
8,343.00 |
|
8,213.00 |
|
|
|
|
|
|
Graveyard
Extension & Car Park |
2,255.00 |
600.00 |
|
|
Loan
Repayment |
4,285.92 |
|
4,285.92 |
|
Total |
6,540.92 |
|
4,285.92 |
|
GRANTS/DONATIONS |
|
|
|
|
Donations -
misc |
150.00 |
|
150.00 |
|
Village
Hall |
500.00 |
|
500.00 |
|
Churchyard
upkeep |
650.00 |
|
800.00 |
|
A415
Newbridge Action Group |
250.00 |
250.00 |
250.00 |
|
Total |
1,550.00 |
|
1,700.00 |
|
PARKS/OPEN
SPACES |
|
|
|
|
Mowing |
3,300.00 |
|
3,600.00 |
|
Car Park
weed control |
|
|
100.00 |
|
The Butts
cutting |
|
|
140.00 |
|
Tree
Maintenance |
750.00 |
750.00 |
750.00 |
|
Pground
Maint & Inspection |
1,750.00 |
|
2,500.00 |
|
Total |
5,800.00 |
|
7,090.00 |
|
|
|
|
|
|
SUB
TOTAL |
22,233.92 |
|
21,288.92 |
|
|
|
|
|
|
LESS
ANTICIPATED INCOME |
|
|
|
|
LWTC Rent |
500.00 |
|
500.00 |
|
Bank
Interest |
15.00 |
|
15.00 |
|
Ayres |
|
|
500.00 |
|
Total |
515.00 |
|
1,015.00 |
|
|
|
|
|
|
BUDGET
FIGURE |
21,718.92 |
|
20,273.92 |
|
|
|
|
|
|
Required
Reserves |
8,000.00 |
|
8,000.00 |
|
Estimated
Bank Surplus |
12,155.00 |
1,600.00 |
10,100.00 |
|
Add
to/Subtract from Budget figure |
-4,155.00 |
minus |
2,100.00 |
|
PRECEPT 10/11 |
17,563.00 |
PRECEPT
11/12 |
18,173.92 |
|
Actual Precept |
17,500.00 |
Actual Precept |
18,250.00 |